Preamble
We, radio amateurs, wishing to promote for ourselves the pleasures and benefits of the association of persons commonly interested in amateur radio DXing and / or Contesting constitute ourselves the Eastern Iowa DX Association (referred to hereafter as the “EIDXA” or “the club”) and enact this constitution as our governing law. It shall be our purpose to promote cooperation, exchange of information, DX contesting, improved operator proficiency, and fraternalism so as to advance DXing and contesting within the amateur radio community.
Article I Membership
Persons interested in DXing and / or Contesting shall be eligible for membership. Membership application shall be made by written petition and election to membership shall be made as provided by the bylaws.
Article II Officers
There shall be four (4) elected offices of the club consisting of President, Vice President, Secretary and Treasurer. Officers shall be full members of the EIDXA. The President, Vice President, Secretary and Treasurer shall constitute the Executive Committee. The officers of this club shall be elected as directed in the bylaws. The term of office for each officer shall be as directed in the bylaws. Officer vacancies occurring between elections shall be filled by special elections at the first regular meeting following the occurrence of the vacancy. Officers may be removed from office by a ¾ vote of all Full members, present or represented by written proxy, at any regular meeting.
Article III Meetings
The bylaws shall provide for regular and special meetings.
Article IV Dues
The club, by majority vote of the Full and Associate members present at any regular meeting, may levy upon the membership such dues or assessments as shall be deemed necessary for the business of the club.
Article V Amendments
A. This constitution may be amended by the following Procedure:
- The text of any proposed amendments to the constitution and an explanation of why the change is proposed shall be provided in writing to the members of the club with the notice of the next regular meeting of the EIDXA. This text and meeting notice shall be distributed to the members as required in the bylaws.
- A 2/3 vote of all Full members, present or represented by written proxy, is required at the next regular meeting of the EIDXA to adopt that amendment.
B. The bylaws of the club may be amended by a simple majority of the Full members of the EIDXA attending any regular meeting.
Article VI Rules
Robert’s Rules of Order shall govern all the proceedings.
EASTERN IOWA DX ASSOCIATION BYLAWS
April 25, 2025
I. CLUB YEAR:
The club year for the EIDXA shall run from January 1 through December 31 of the year.
II. MEETINGS:
Regular meetings shall be held quarterly, normally in the months of January, April, July, and October at a time and place ordered by the President. The Executive Committee may call special meetings. A petition signed by at least 10% of the Full members requesting a special meeting will require the President to call a special meeting, to meet within 6 weeks of receipt of the petition. The membership of the EIDXA shall be notified of all regular and special meetings at least one month in advance of the meeting via the EIDXA list server.
III. MEMBERSHIP:
A. Membership Classes:
The following is a list of the classes of membership in the EIDXA
and required criteria for attaining each class of membership.
1. Associate Member:
a. A candidate for Associate membership must hold a
valid amateur radio license; and
b. A candidate for Associate membership must hold Full
or Life membership in the American Radio Relay League; and
c. A candidate for Associate membership must have an
interest in DXing or Contesting; and
d. A candidate for Associate membership must never have been
disqualified from DXCC membership; and
e. Associate members are encouraged to upgrade to Full
membership in the EIDXA.
2. Full Member:
a. A candidate for Full membership must meet all of the
requirements for Associate membership; and
b. A candidate for Full membership must provide proof of
confirmation of at least 100 DXCC entities with their application for
membership. An applicant’s claim of DXCC membership will be confirmed by the
membership committee using the ARRL Web page DXCC Listings. An Applicant
without DXCC must provide QSL cards, and/or Logbook of the World listing from
at least 100 different entities, as defined in the current ARRL DXCC Entities
List.
c. An EIDXA membership certificate shall be created by the
club Secretary and awarded by the club President to the new member at the next
regular club meeting following induction into EIDXA.
3. Honorary Member:
a. Honorary membership may be awarded to any individual in
recognition for special service to the EIDXA, Contesting and / or the DX
community as a whole;
b. A 2/3 vote of the Full members present at a regular
meeting of the EIDXA is required to confer Honorary membership;
c. An Honorary member receives a membership certificate and
may use the club logo or club name to be identified as a club member; and
d. An Honorary member holds all privileges of a Full member,
but is not required to pay dues.
B. Application for Membership:
a. Petition for membership in the EIDXA shall be by written
application on an approved form provided by the club. Incomplete applications
will not be accepted.
b. The completed membership application must be submitted to
the EIDXA Secretary.
c. The Secretary will forward the application to the
Membership Committee after confirming the application is complete.
d. After review and consideration of the application, the
Membership Committee shall present the application to the club at a regular meeting of the EIDXA with
its recommendation. Dues will be payable when the applicant is voted into
membership, and will be one quarter (1/4) of the yearly dues for each remaining
quarter of the club year upon acceptance into the EIDXA.
C. Approval of Membership:
After properly submitting an application for membership, a
candidate for Associate or Full membership in the EIDXA shall be granted that
class of membership by 2/3 vote of the Full membership in attendance at the EIDXA regular meeting.
D. Upgrading from Associate to Full Membership:
To upgrade to Full membership, an Associate member must provide
proof of eligibility for Full membership to the membership committee prior to
any regular meeting. If the membership committee is satisfied with member’s
proof of eligibility, the President shall direct the Secretary to upgrade the
member’s record on the club membership roll to Full member. Additionally, the
President shall cause the minutes of the next regular meeting of the club to
show the upgraded membership status of the member.
E. Removal from Membership Rolls:
An Associate or Full member who ceases to hold a valid amateur radio license at any time in the club year or who ceases to hold Full or Life membership in the American Radio Relay League at any time in the club year or who is disqualified from DXCC membership is automatically removed from the club rolls. The member will be notified by the Secretary of their removal.
A person removed from the club rolls will be reinstated to their
previously held class of membership if the conditions which resulted in their
removal is corrected.
F. Voting:
Votes on membership applications, club officer election / removal, and amendments to the constitution or bylaws may only be made by Full or Honorary members present. Full, Honorary and Associate members present may vote on all other issues.
IV.
DUES:
Any regular annual assessment of each member may be made in
accordance with Article IV of the EIDXA constitution for the purpose of
providing operating funds for current expenses. The EIDXA Treasurer shall
inform all members in a newsletter item that the dues are payable at, or before, the first
regular meeting of the club year. The Treasurer shall notify any member, in
person, by phone, or electronically, not paying their dues by the end of the
second meeting that they shall no longer be a member if the dues remain unpaid.
V.
OFFICERS:
a. Election of Officers:
Officers shall be elected at the final regular meeting of the club year. Any office becoming vacant shall
be filled by election at the next regular meeting.
b. Term of Office:
The term of office for each officer shall run from January 1
through December 31.
c. Concurrent Positions:
1. An elected officer may occupy a second appointed
position.
2. An elected officer may not occupy two elected positions.
3. A member may occupy two appointed positions.
d. Duties of Officers:
1. President:
The President shall schedule and preside at all meetings of this club and conduct same according to the rules adopted.
The President shall enforce due observance of this constitution
and the bylaws, shall decide all questions of order, shall sign official
documents adopted by the club, and shall perform all other customary duties
pertaining to the office of President.
2. Vice President:
The Vice President shall assume all of the duties of the President
in the absence of the President.
3. Secretary:
The Secretary shall keep a record of the proceedings of all
meetings, keep a roll of the members including a continuous record of the
status of membership of all members, carry on all correspondence, receive all
written petitions for membership, retain a copy of all approved membership
applications, and maintain the constitution and bylaws.
The Secretary shall assume all of the duties of the President in
the absence of both the President and Vice President. When acting as President
at any meeting, the Secretary shall appoint another Full member to act as
Secretary. When the term of the Secretary is concluded, the Secretary shall
turn over all records and items belonging to the club to the Secretary-elect.
4. Treasurer:
The Treasurer shall receive and receipt for all monies paid to the
club, keep an accurate account of all monies received and extended, and pay all
bills authorized by the club or the Executive Committee.
e. Executive Committee:
The Executive Committee shall consist of the President, Vice
President, Secretary, and Treasurer.
The Executive Committee may authorize expenditures of club funds
of $100 or less per expenditure. Approval of a majority of the membership at a
regular or special meeting, or by an email vote, is required for all
expenditures above that level.
VI.
APPOINTMENTS AND COMMITTEES:
All EIDXA committee members shall be appointed by the President.
Appointed committee members shall serve within their respective committee until
they request to vacate their committee position or are asked to relinquish
their committee position by the club President.
1. Membership Committee:
The Membership Committee shall receive all applications for
Associate and Full members from the Secretary. The Membership Committee shall
consider and review each application to ensure that the applicant meets the requirements for the class of membership
applied for. The Membership Committee will then present each application to the
club at a regular meeting with its
recommendation.
The Membership Committee shall consist of no more than three (3)
Full members.
2. Audit Committee:
Between the second and third regular meetings of the club year the
Audit Committee shall audit the financial records of the club and provide a
written report to the club at the third regular meeting.
The Audit Committee annual report shall be archived by the club
Secretary.
The Audit Committee shall consist of no more than three (3) Full
members.
3. DXpedition Funding Committee:
a. The DXpedition Funding Committee shall consist of three
(3) Full members. One member will be the Treasurer. At least one member will be
on the DXCC Honor Roll.
b. Committee will review upcoming DXpeditions and requests
received asking for funds. The committee shall make recommendations for funding
DXpeditions with club money raised from dues, personal gifts, and pass-the-hat
contributions. They will present recommendations to the membership at regular
meetings. They will also present their analysis showing how they arrived at
their recommendations.
c. The committee will obtain membership approval for the
recommendation process. The process will include, but not limited to,
consideration of: Entity need, such as the DX Magazine Most Wanted Survey:
length of DXpedition: number of operators; planned band / modes; use of LoTW.
d. All or part of the recommendation may be matched by funds
from the Tom Hise DXpedition Fund as stipulated in section VIII of the bylaws.
e. The committee, via the President, will provide Jan Hise
with periodic reports of DXpedition funding support.
4. Newsletter Editor-in-Chief:
The Newsletter Editor-in-Chief shall be appointed by the club
President.
The newsletter shall be posted to the EIDXA.ORG website no
less than two (2) weeks prior to each regular meeting. The newsletter shall
serve as formal notification of the forthcoming meeting.
The Newsletter Editor-in-Chief shall be responsible for gathering
news and other information from club members and the DX and / or contesting
world in general for incorporation into the quarterly newsletter.
The Newsletter Editor-in-Chief shall be responsible for the
generation of the newsletter and forwarding to the EIDXA Web Site Committee for
posting.
5. Repeater Committee:
The Repeater Committee shall be responsible for all aspects of maintaining and operating the NØDX club repeater.
Those responsibilities shall include, but not be limited to,
technical operation in compliance with Federal Communications Commission (FCC)
Rules and Regulations, FCC licensing, frequency coordination, and monitoring
over-the-air operation of users to assure compliance with FCC Rules and
Regulations.
The Repeater Committee shall consist of no more than three (3) Full or
Associate members, one of which must be the current licensed trustee of NØDX.
6. Email Reflector Committee:
The Email Reflector Committee shall be responsible for maintaining
the EIDXA Reflector mailing list database to ensure Full, Associate, and Honorary members
receive club related emails and post emails for club-wide distribution.
The EIDXA Reflector Committee shall consist of no more than two
(2) Full or Associate members.
7. Website Committee:
The Website Committee shall be responsible for maintaining the
EIDXA.ORG website.
VII.
CONTEST SCORES:
All Full members, Associate members, and Honorary members living
within 250 miles of Cedar Rapids,
Iowa, are encouraged to submit their contest scores for EIDXA credit.
VIII.
TOM HISE DX FUND:
Created in memory of Tom Hise, NCØO, with a generous gift from Jan Hise. This fund will be used solely to support DXpeditions.
Up to $1000 from this fund may be used per club year to support DXpeditions identified worthy by the EIDXA DXpedition Funding Committee and approved by majority vote at any regular club meeting.
Donations shall be initiated from the EIDXA treasury general fund
and matched with funds from the Tom Hise fund at a rate not to exceed 200%.
Funds shall not be withdrawn solely from the Tom Hise fund in
support of any DXpedition.
A majority vote for the total amount to be donated per DXpedition
from the combined funds at any regular club meeting shall cause the Treasurer
to make the agreed upon donation to the said DXpedition within two (2) weeks
following the affirmative vote.